White County Government Center

110 North Main Street Monticello, Indiana 47960

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The White County Auditor’s office has an opening for a Deputy Auditor. 

This is a clerical position including multiple aspects, such as:  customer service on the phones and at the counter; reviewing and entering property transfers; working with property combines and splits; calculating property taxes; entering receipts and disbursements; making general ledger adjustments. 

  • You must be capable of multi-tasking, and of handling multiple interruptions while still able to return to the job at hand. 
  • You must be trustworthy, reliable, and have a good work ethic.
  • An accounting degree or equivalent work experience is preferred.  

POSITION DESCRIPTION

COUNTY OF WHITE, INDIANA

 

POSITION:                         Deputy

DEPARTMENT:                   Auditor

WORK SCHEDULE:            8:00 a.m. - 4:00 p.m., M-F

JOB CATEGORY:               COMOT (Computer, Office Machine Operation, Technician)

 

DATE WRITTEN:  February 2015                                    STATUS:  Full-time

DATE REVISED:                                                             FLSA STATUS:  Non-exempt

 

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. White County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

 

Incumbent serves as Deputy for the White County Auditor's Office, responsible for processing various documents and forms, assisting with County property taxes, and assisting the public.

 

DUTIES:

 

Answers telephone and greets office visitors, determining nature of call, providing information and assistance, taking messages, and/or directing individual to appropriate office or department.

 

Assists the public with applications for various deductions/exemptions.

 

Examines and verifies accuracy of legal documents, such as deeds, affidavits, and surveys, sales disclosure forms, including stamping, collecting fees when applicable, and returning with explanation of corrections when needed.

 

Updates commercial and residential property transfers in appropriate computer program, such as straights, splits, and combines. Notes in appropriate computer program for complicated splits/combines for researchers.

 

Revises hand drawings of property surveys to assists other offices.  Makes decision whether deductions on property should stay, change names, or be removed based on transfer information and/or associated research.

 

Maintains property splits, including creating new parcel numbers for tax bills, and map numbers for County plat books, and short legal descriptions for tax bills, comparing with long legal descriptions on legal documents.  Adds Recorder’s document numbers to copies of legal documents to be entered in computer program during transfer process.

 

Enters mapping numbers for parcels of land and ditch data into taxing system, including maintaining spreadsheet with ditch claims within the County.

 

Conducts various data entry, including, but not limited to, Spring and Fall tax collections on ditches, new deductions, such as mortgage and homestead for the public, new exemptions and removes released exemptions yearly, and sewer liens.

 

Verifies homestead deductions and researches possible illegal homestead deductions in taxing system.

 

Enters claims submitted by various departments for payment in appropriate computer program.

 

Researches Bureau of Motor Vehicle excise reports for distribution to tax districts received daily, and enters totals on Excise and Lottery spreadsheet and balances as required with Treasurer.

 

Prepares/types quietus for reports of collections of monies from various departments, including reporting all monies collected from sales disclosure fees and maintaining reports for State.

 

Serves as back-up for Human Resources (HR) Deputy.

 

Performs related duties as assigned.

 

  1. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

 

High school diploma or GED.

 

Ability to meet all employer and department hiring requirements, including passage of a drug test.

 

Working knowledge of standard office policies and procedures, computer programs and soft ware used by the department, and Indiana Code, and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.

 

Working knowledge of legal procedures concerning bookkeeping with ability to apply procedures and requirements to specific tasks.

 

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare detailed reports as required.

 

Knowledge of basic filing systems and ability to create and maintain accurate and complete department files/records.

 

Ability to properly operate standard office equipment, including computer, calculator, fax machine, postage meter, copier, and telephone.

 

Ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

 

Ability to provide public access to or maintain confidentiality of Department information and records according to state requirements.

 

Ability to comply with all employer and Department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

 

Ability to understand, memorize, retain, and carry out written or oral instructions and present findings in oral or written form.

 

Ability to compile, collate, or classify data, analyze and evaluate data, and make determinations based on data analyses.

 

Ability to learn and understand all deductions and exemptions available to the public.

 

Ability to work with others in a team environment, and occasionally work alone with minimum supervision.

 

Ability to perform arithmetic calculations, and compute taxes or assessments.

 

Ability to read and interpret detailed prints, sketches, layouts, specifications, and maps.

 

  1. RESPONSIBILITY:

 

Incumbent performs duties according to a flexible, customary routine with work priorities primarily determined by supervisor.  Assignments are guided by broad policies and/or general objectives.  Incumbent receives general supervision, referring to supervisor when interpretations of departmental policies and procedures are thought necessary. Decisions are always determined by specific instructions, or existing, well established policies and procedures.  Errors in work are primarily detected or prevented through procedural safeguards and/or legally defined procedures. Undetected errors may result in loss of time to correct error.

 

III.   PERSONAL WORK RELATIONSHIPS:

 

Incumbent maintains frequent contact with co-workers, other County departments, and the public for purposes of giving and receiving information.

 

Incumbent reports directly to Auditor.

 

  1. PHYSICAL EFFORT AND WORK ENVIRONMENT:

 

Incumbent performs duties in a standard office environment, involving sitting/walking at will, lifting/carrying objects weighing less than 25 pounds, keyboarding, close vision, speaking clearly, and hearing sounds/communication.

 


PROBATION OFFICER

For the White Circuit and

White Superior Courts

 

A Probation Officer position is available in the

White County Probation Department.

The position requires a Bachelor’s Degree from an

accredited college or university and prior certification or the passing

of a certification examination within six months of the date of employment.

This position requires the qualified individual to perform the duties of

Probation Officers as set forth in IC 11-13-1-3 within a

four-probation officer department.

Prior experience and certification preferred but not required.

Salary will be pursuant to Judicial Conference of Indiana 2019 salary

schedule for Probation Officers.

 

Send current resume and cover letter by February 28, 2019 to:

Leah Hull

White County HR Director

PO Box 342

Monticello IN 47960

or

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

White County Government is an Equal Opportunity Employer

POSITION DESCRIPTION

COUNTY OF WHITE, INDIANA

 

POSITION:                         Probation Officer

DEPARTMENT:                   Probation

WORK SCHEDULE:            8:00 a.m. – 4:00 p.m., M-F

JOB CATEGORY:               SO (Special Occupation)

 

DATE WRITTEN:  March 2015                                         STATUS:  Full-time

DATE REVISED:                                                              FLSA STATUS:  Non-exempt

 

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. White County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

 

Incumbent serves as Probation Officer for White County Probation department, responsible for conducting pre-sentence investigations, making recommendations to the Court, and supervising probationers for enforcement of Court orders and probation terms.

 

DUTIES:

 

Conducts pre-hearing and pre-sentence investigations and prepares reports as required by law, including assisting the Courts in making pre-trial release decisions.  Prepares summary and recommendation of pre-sentence investigation reports with specific aftercare utilizing community resources needed to meet special supervision responsibilities, such as drug/alcohol aftercare, mental health, employment, community services, home confinement, and/or weekends in Jail.

 

Assists the Courts, Prosecuting Attorneys and other law enforcement officials in making decision regarding diversion of charges for individuals to appropriate non-criminal alternatives.

 

Supervises and assists individuals on Probation consistent with condition of Probation imposed by the Courts, including furnishing program participants with written statements of conditions of probation and providing instructions regarding conditions, and bringing to the Court attention any modifications in conditions or when  violations of conditions occurs.  Prepares risk assessments for levels of supervision.

 

Cooperates with public and private agencies, and other individuals concerned with treatment or welfare of Probationers, including assisting in obtaining services.  Prepares formal preparations concerning Probation to the community, cooperating with community agencies and participating in community activities for enhancement of community based corrections.

 

Maintains accurate records of cases investigated and assigned cases by the Courts and ensuring records are accurate and complete account of collections and disbursements.

 

Assists Courts in transferring supervision of Probationers to a Court in another jurisdiction, including cooperating with State and Federal Probation and other units making investigations, supervising persons transferred to County, and performs additional related services.

 

Develops community plans for persons to be released from correctional facilities back to Probation.

 

Plans and present speeches to civic groups, and lectures to university and high school classes upon request.

 

Performs related duties as assigned and/or required by law.

 

  1. JOB REQUIREMENTS:

 

Baccalaureate degree. 

 

State certification as Probation Officer with continuing completion of all certification requirements.

 

Must be at least 21 years of age.

 

Ability to meet all employer and department hiring requirements, including passage of a drug test and criminal background check.

 

Thorough knowledge of all local, state, and federal laws applicable to probation operations, with ability to apply and enforce regulations as needed.

 

Working knowledge of standard policies and practices of White County legal process and probation system, with ability to accurately complete required legal reports, make recommendations to the Court, and apply and adapt procedures as cases demand.

 

Working knowledge of treatment programs and services available to clients from government, social, and private agencies, with ability to make referrals and assist clients with programs as needed.

 

Working knowledge of standard office procedures and Department computer software programs, with ability to apply such knowledge to a variety of interrelated processes, tasks and operations.

 

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare Department forms/documents/reports within established deadlines.

 

Working knowledge of universal health precautions and bloodborne pathogens control, and ability to apply such knowledge to protect oneself against infection.

 

Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files/records.

 

Considerable knowledge of community geography and ability to effectively monitor and/or locate probationers, verify and document compliance with program requirements, and take appropriate action in response to violations.

 

Ability to perform essential functions of the position without posing a direct threat to the health and safety of self and other individuals in the workplace.

 

Ability to properly operate standard office and field equipment, such as computer, telephone, fax machine, copier, portable breathalyzer, scanner, calculator, and shredder.

 

Ability to effectively communicate orally and in writing with co-workers, other County departments, Courts, Department of Child Services, law enforcement, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

 

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

 

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

 

Ability to competently serve the public with diplomacy and respect, including occasional encounters with hostile/violent persons.

 

Ability to deal swiftly, rationally, and decisively with potentially violent individuals in precarious situations, take authoritative action, and apply appropriate discretion and common sense.

 

Ability to speak clearly and distinctly, hear and be heard and understood when communicating in person, by radio, or by telephone.

 

Ability to understand, memorize, retain and carry out oral and written instructions and present findings in oral or written form.

 

Ability to compare or observe similarities and differences in data, compile, collate, or classify data, analyze and evaluate data, and make determinations based on data analyses.

 

Ability to work alone with minimum supervision and with others in a team environment.

 

Ability to work on several tasks at the same time, often under time pressure.

 

Ability to apply knowledge of people and/or locations, and plan and layout assigned work projects.

 

Ability to occasionally work extended, weekends, and/or evening hours, and occasionally travel out of town for continuing education, sometimes overnight.

 

Ability to provide testimony in legal proceedings/court.

 

Ability to regularly serve on call and occasionally respond to emergencies on 24-hour basis.

 

Possession of a valid Indiana driver’s license and a demonstrated safe driving record.

 

  1. DIFFICULTY OF WORK:

 

Incumbent performs a wide variety of duties that are broad in scope and impact and require consideration of many complex variables and their interrelationships.  Guidelines are detailed and well established, requiring independent judgment in interpreting and adapting to individual cases and circumstances and ensuring proper attainment of probationary conditions and laws.

 

III.   RESPONSIBILITY:

 

Incumbent works according to standard Department policies and procedures and standard practices of the profession, exercising judgment in determining disposition of assigned probationers.  Incumbent refers to supervisor unusual or unprecedented situations, such as policy interpretations, unclear legal codes or problems with probation clients.  Work is periodically reviewed for soundness of judgment and compliance with Department policy and legal requirements. 

 

  1. PERSONAL WORK RELATIONSHIPS:

 

Incumbent maintains frequent contact with co-workers, other County departments, Courts, Department of Child Services, law enforcement, and the public for purposes of exchanging information, explaining policies/procedures and problem solving.

 

Incumbent reports directly to Chief Probation Officer.

 

  1. PHYSICAL EFFORT AND WORK ENVIRONMENT:

 

Incumbent performs duties in a standard office environment, involving sitting/walking at will, sitting/standing/walking for long periods, keyboarding, lifting/carrying objects weighing less than 25 pounds, speaking clearly, and hearing sounds/communication.  Incumbent maintains regular contact with probationers and is regularly exposed to irate/hostile individuals and/or physical violence. 

 

Incumbent occasionally works extended, weekends, and/or evening hours, and occasionally travels out of town for continuing education, sometimes overnight.  Incumbent regularly serves on call and occasionally responds to emergencies on 24-hour basis.


 

Now Hiring:  Election Clerk

Candidate must be well organized and able to multi-task in a diverse and fast paced work environment.  Ability to maintain confidentiality, read and comprehend Indiana Code is a must.

Prior experience is preferred but not required.  See job description below for more details.

 

 

POSITION DESCRIPTION

COUNTY OF WHITE, INDIANA

 

POSITION:                        Voter Registration Clerk/Election Clerk

DEPARTMENT:                  Clerk

WORK SCHEDULE:           8:00 a.m. – 4:00 p.m., M-F

JOB CATEGORY:               COMOT (Computer, Office Machine Operation, Technician)

 

DATE WRITTEN:  March 2015                                         STATUS:  Full-time

DATE REVISED:                                                              FLSA STATUS:  Non-exempt

 

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. White County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

 

Incumbent serves as Voter Registration Clerk/Election Clerk for the White County Clerk’s Office, responsible for maintaining accurate voter registration and election records, providing access to records, and assisting the public.

 

DUTIES:

 

Manages complex and extensive voter registration and election records, ensuring compliance with standard operating procedures of the Statewide Voter Registration System (SVRS).

 

Processes voter registration applications, including processing and mailing voter registration cards, verifying precinct assignment of voters, and entering required information in computer. 

 

Processes transfers of registered voters who have moved, entering new information in computer and adjusting precinct documents.  Purges deceased voters from computer, precinct files and office files.  Prepares and processes absentee ballots.

 

Assists in preparing election documents/ballots, precinct kits, equipment, and polling lists for use by precinct election board members on Election Day. 

 

Assists during Election, including compiling and verifying voter lists from official registration records, requesting identification of from absentee voters, obtaining signatures and recording names, distributing ballots to voters, and answering questions regarding voting procedures, and preparing official reports of election results.

 

Provides assistance and responds to questions from voters and poll workers on Election Day as needed. 

 

Issues marriage license, processing payments/receipts, and answering questions.

 

Answers telephone, determining nature of call, providing information and assistance, taking messages and/or directing caller to appropriate individual or department. 

 

Attends state conferences to maintain knowledge of new legislation and procedures.

 

Performs related duties as assigned.

 

  1. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

 

High school diploma or GED.

 

Ability to meet all employer and department hiring requirements, including passage of a drug test.

 

Knowledge of standard policies, and practices of election procedures, documents, equipment/machines with ability to effectively respond to inquiries and apply appropriate procedures accordingly.

 

Knowledge of voter registration and Indiana voting laws and regulations, and ability to effectively impart factual information to co-workers and the general public.

 

Working knowledge of County precincts, vote centers, wards and townships, and ability to read County maps.

 

Working knowledge of standard office procedures and Department software applications, and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.

 

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and written reports as required.

 

Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files and records.

 

Ability to properly operate standard office equipment, such as computer, typewriter, calculator, fax machine, postage meter copier, telephone, and scanner.

 

Ability to effectively communicate orally and in writing with co-workers, other County departments, Bureau of Motor Vehicles, Department of Family Resources, State Election Division, candidates, other Registration Clerks, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

 

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

 

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to understand, memorize, retain, and carry out oral or written instructions and present findings in oral or written form.

 

Ability to compare or observe similarities and differences in data, compile, collate, or classify data, analyze and evaluate data and make determinations based on data analyses.

 

Ability to work alone with minimum supervision and with others in a team environment.

 

Ability to work on several tasks at the same time and work rapidly for long periods, often under time pressure.

 

Ability to apply knowledge of people and/or locations, and plan and layout assigned work projects.

 

Ability to occasionally read and interpret detailed prints, sketches, layouts, specifications, and maps.

 

Ability to occasionally work extended, weekends, and/or evening hours, and occasionally travel out of town for conferences, sometimes overnight.

 

  1. RESPONSIBILITY:

 

Incumbent performs duties according to standard Department policies and procedures with work priorities primarily determined by seasonal deadlines.  Assignments are guided by definite objectives using a variety of methods or procedures.  Periodically, decisions are made in the absence of specific policies, and/or guidance from supervisor.  Errors in work are primarily detected or prevented through supervisory review and/or standard bookkeeping checks.  Undetected errors could result in loss of time to correct error.

 

III.   PERSONAL WORK RELATIONSHIPS:

 

Incumbent maintains frequent contact with co-workers, other County departments, Bureau of Motor Vehicles, Department of Family Resources, State Election Division, candidates, other Registration Clerks, and the public for the purpose of giving and receiving information.

 

Incumbent reports directly to County Clerk.

 

  1. PHYSICAL EFFORT AND WORK ENVIRONMENT:

 

Incumbent performs duties in a standard office environment, involving sitting/walking at will, sitting for long periods, lifting/carrying objects weighing 25-50 pounds, keyboarding, handling/grasping objects, hearing sounds/communication and speaking clearly.  Incumbent occasionally works extended, weekends, and/or evening hours, and occasionally travels out of town for conferences, sometimes overnight.